Biometrics have quickly become a popular way to track time attendance for companies across the world.
The technology adds security to the time tracking software and prevents employees from stealing company time, by punching fellow employees in or out (buddy punching), for example.
This type of time and attendance systems use the biometrics of each employee in order to clock in and out of the system during the day. Reports can then be generated for each employee and sent to payroll with ease.
Increase accuracy of payroll
A biometrics time attendance system will increase the accuracy of payroll in each and every pay period.
When attendance used to be kept using paperwork it would take hours to go over every single employee’s time sheet, and then enter it into the computer system to print checks.
With biometric attendance systems, companies can cut the amount of time spent on payroll each period. The system dramatically reduces the time it takes to put a 100% accurate report: around 20 minutes or so.
Decrease burden on payroll department
Along with increasing the accuracy of the payroll department, biometrics time attendance can also decrease the burden on a payroll department.
No longer do employees need to keep files upon files of paperwork or spend time scanning the documents into the system in order to print checks.
A biometrics time attendance system will reduce the amount of paperwork the payroll department has to complete each pay period and offers a place for all employees to check their hours worked, PTO earned and PTO used year-to-date.
Eliminates time theft
Companies have had trouble with time theft in the past and will likely have the same problems in the future if nothing is done.
But how were employees stealing company time?
They might not have logged their breaks properly, or wrote down that they left work 15 minutes after they really left.
Employees might also have purposefully clocked in and out of work one minute before and one minute after their shift to gain time paid in each payroll period.
All of this can be eliminated with a biometric attendance system. When companies eliminate time theft, they save money and make it a better place to work.
Biometrics prevent buddy punching
The beauty of biometrics is that it prevents all ‘buddy punching’.
‘Buddy punching’ used to be a major problem with companies when attendance was kept using time sheets or passwords to log into an online time clock.
Since the employee needs to use his or her fingerprint to clock in and out of the system, no one else in the office can do so for them when they are not present.
This prevents time theft and keeps everyone honest.
Employee accountability is improved
Employee accountability can be improved by using time and attendance software that uses biometrics.
These systems create reports for every employee in the system that show when he or she worked, how long they worked, the breaks they took and much more.
This means that any biometric-based report will show management if employees are taking too long on their breaks, are not reporting to work, are clocking in too early or too late and if they are taking too many breaks during the day.
This will force employees to hold themselves more accountable at the office, increasing their productivity.
Ease of use
Another benefit of biometrics PTO tracking software is that it is incredibly easy to install and use.
No matter how simple a previous system was, the software will not confuse employees in the least bit.
All they need to do is scan their fingerprint on the device at the office and it will be entered into the system with their name and other information.
It will take all of a 30 minute meeting with employees to explain the new system and show them how it works. It is also worth noting that the system is secure and personal data can’t be compromised.
A biometrics attendance system can also help your company improve its compliance with employment laws.
Should the Department of Labor audit your business, a system using biometrics will make it easier to pull records of individual employees or a group of employees so that a decision can be made as soon as possible.
Proof of attendance is very important, which is why a biometrics system can make all the difference when dealing with an audit by the Department of Labor.
Biometrics time attendance systems include PTO tracking software, FMLA tracking software and absence tracker software.
Companies dealing with attendance issues should consider switching to biometrics to quell those problems immediately.